Eight things a company must have. Eight things it must keep doing.
Sixteen management functions.
Half are built once; half run on a clock and never finish. Like a city: make the plan and build the streets and the rules — then the traffic can move — then keep the streets in good shape, and a control room keeps everything moving together.
16 functions · 55 activities · 4 roles.
Every company already has all sixteen in some form: present, informal, or missing.
Finding out which is which is where a map of your own company begins.
The Management System
is a map of your company
Eight things that must exist — the test: show me it.
1 Business Model · 2 Goals · 3 Organizational Model · 4 Processes & Procedures · 5 Management Team · 6 Workforce Alignment · 7 Resource Allocation · 8 Plans & Reports
Eight things on a clock — the test: show me the last one.
9 Task Management · 10 Problem-Solving · 11 Improvements · 12 Evaluation & Incentives · 13 Reporting · 14 Strategy Update · 15 Infrastructure Update · 16 Cross-Process Coordination
Build in a line, run in loops — each built thing needs the one before it.
Strategy Update feeds back into 1–3, Infrastructure Update into 4–8, and Cross-Process Coordination is always on across 9–13.
Put the whole Management System in place — all sixteen functions.
Every run leaves a trace. Every trace feeds a review.
Every company already has all sixteen functions in some form: present, informal, or missing. Find out which is which.
Ask for the proof: “show me it” for what you build, “show me the last one” for what you run. Fix each gap — missing, incomplete, or irregular.
All sixteen functions in place, each held by a named role — built in order and run on a clock.
Decide what you sell before you set goals. Set goals before you draw the processes. Draw the processes before you write how the work is done. Write the work before you name who is responsible. Name the responsible people before you place the workers. Place the workers before you give the means. Give the means before you ask for plans and reports. Build all of it before you run it.
The Strategic Leader sets the direction — usually the owner or the CEO. The Operations Leader runs the whole operation.
The Process Lead runs one process. The Team Lead runs one team. One person often holds several roles — the function stays the same when the people change.
8 functions
1. Step: Build it — eight things that must exist.
functions
what we sell, and how we earn
a number, a date, an owner
the processes and how they connect
functions
the best way to do the work
every role held by a named person
the right people on the right tasks
money, people and tools for each process
who plans and reports what, and when
Businesses of all sizes and types — from small teams to large enterprises, in manufacturing or services. The sixteen functions are the same everywhere; only their size changes.
Owners, managers and team leaders. Four management roles hold the sixteen functions between them — in a small company, one person often holds several.
Find out which of the sixteen functions your company has — present, informal, or missing — and close the gaps.
The Business Model is essentially a master plan that describes how your business creates value for customers better than the competition and generates revenue.
It is important for organizing because it determines how our business goals and the base of the organizational infrastructure should look.
Plans are essential for translating business ideas and goals into actionable tasks and, thus, for accurately creating processes. You cannot have plans for which there are no processes for realization.
Reports provide a clear overview of a specific topic and present a snapshot of our business activities.
A fundamental Management System is an organized business environment where all business activities are carried out. It is built around 15 core functions, each with its corresponding tools. These core functions are common in business and are easily understood.
They are briefly indicated here.
Business activities are carried out through “processes and procedures” that must align with the “business concept” and “goals” of the company. They should be based on the company’s “organizational model,” where “managerial roles” are clearly defined, and the abilities and motivation of “employees” are aligned with goals. Attention is paid to “plans and reporting” to achieve goals and monitor progress.
These seven functions constitute the so-called organizational infrastructure of business, representing the first half of your Management System.
The other half consists of eight core functions, giving ultimate meaning to the fundamental Management System and ensuring the smooth operation of daily business activities.
Achieving business goals requires daily “task management,” a “problem-solving” feature to prevent issues, and an “improvement” feature for employee-driven enhancements.
It is essential to regularly “evaluate and reward” staff and maintain a timely “reporting” feature for informed outcomes.
Integral management aligns operations with goals through “strategy revising,” “updating organization,” and ensuring “cross-processual coordination” for seamless operations.
As mentioned, all these core functions are well-known and common in business. If any are missing, we need to create them or revitalize the existing ones, transforming them into our own management system that matches the specifics of our business.
Organizational infrastructure represents the first half of your Management System. We use it as an infrastructure for the company’s daily operations.
Organizational infrastructure is comparable to a city’s extensive network of streets, squares, bridges, tunnels, signage, road markings, traffic lights, and driving regulations. Just as a city’s efficient traffic flow relies on well-designed and maintained infrastructure, smooth business operations depend on a robust organizational infrastructure.
Workanizers identify 7 core functions of organizational infrastructure and provide an initial structure, specialized tools and a blueprint to set it up.
In the first step, you will establish your own special organizational infrastructure.
With Strategers tools, you build a bridge between your strategy and business operations. This group of tools belongs to the organizational infrastructure sub-system.
The organizational infrastructure must be well-planned, ensuring it matches your specific business model and achieves your business goals, not someone else’s.
With Strategers tools, you will articulate the company’s business idea concisely, set goals, and translate them into a strategic foundation that outlines its primary process structure. This strategic foundation is called the company’s Organizational Model. It is a base for building the entire organizational structure and operations.
Strategers tools include:
The Business Model helps us set the direction and goals of our business and determines the model of what our organizational infrastructure should look like to achieve these goals.
In short, a business model is an articulated business idea that describes which products and services, to which segment of customers, we offer more successfully than the competition.
The Biz Modeler tool makes it easier and faster to articulate your business idea into a business model.
Starting with a brief description of the business and financial idea, followed by a description of our product and service in relation to the chosen customer segments and competition, we highlight our key activities and resources that will ensure a competitive advantage. Finally, we assess our business’s strengths and weaknesses.
The Biz Modeler’s advantage is that it enables streamlining several different offers and customer segments into a single business model using the separation and synergy module.
Using goals is a simple and highly effective way to manage business.
Utilize the Goal Maker tool to break down your main goals into operational objectives and assign key performance indicators (KPIs) to monitor progress toward achieving them.
Goals are a crucial starting point when building your organizational infrastructure (such as processes and procedures). If your goal changes, you must develop other processes and procedures to achieve it.
The Organizational Model represents your business’s elementary process structure. This structure is the foundation for all further business processes and procedures.
Org Modeler is a tool that initially simplifies the structure of processes and procedures and, thus, daily management. For this, it is recommended to use the Hub concept, which implies dividing the process into:
1. Production processes,
2. Hub processes,
3. Customer processes.
Processes and procedures are documents that store valuable knowledge about the best practices for getting the job done.
You will receive instructions on how processes should be constructed and broken down into individual tasks through sequences and TaskPacks. Their results interconnect all of them in a complex network.
A TaskPack is a distinct way of grouping tasks that facilitates and accelerates day-to-day work by reducing the manipulation from thousands to a few hundred tasks.
The Dependencies module provides a powerful graphical representation of all those connections and identifies the errors that must be corrected.
By assigning each management member several managerial roles for which they are trained, it is possible to build a small (but efficient) management team.
This is one of the primary advantages of using Workanizers. For example, in smaller businesses, there are only two people; in medium businesses, there are about 5-6; and in larger businesses, there are about 10.
The Teamer tool is a straightforward tool that enables us to assign each member several managerial roles, each with its own set of duties and responsibilities.
The management team includes the following managerial positions:
Doers are employees selected and trained to carry out the tasks previously defined using the “Processor & Tasker” tool.
Finding the right person for the right task implies assessing how well an individual’s knowledge, experience, skills, and personal characteristics align with the requirements for executing specific tasks.
Furthermore, the tool helps develop structured employee incentive programs.
Resources are divided between the processes: money, people and tools. No plan is left without the means to carry it out.
We cannot have goals for which there are no means.
Each process says what it needs to carry out its plan. The requests are weighed against the goals, and every process gets an answer: what it gets, what is refused, and why.
When the business changes, the division is done again — otherwise the means stay where last year’s goals were.
The question to ask: show me what each process asked for this year and what it got — and what was refused, and why.
Plans are essential for translating business ideas and goals into actionable tasks and, thus, for accurately creating processes.
We cannot have plans for which there are no processes for realization.
On the other hand, reports provide a clear overview of a specific topic and present a snapshot of our business activities.
Both enable us to understand our responsibilities and achievements and determine whether they align with our goals.
Using the Plans & Reports tool and templates is crucial for systematizing plans and reports and making them more manageable.
Operational management comprises the other half of your Management System.
It is characterized by its necessity to operate within the previously established organizational infrastructure of the business. It does not yield effective results on its own.
Operational management is akin to managing the flow of a large number of participants in traffic—enabling drivers with cars, buses, trucks, and others to navigate efficiently and arrive on time by utilizing the available infrastructure.
Here, Workanizers identify 8 core functions and provide an initial structure, specialized tools, and instructions to manage daily operations.
After setting up your organizational infrastructure, you can manage your day-to-day workflows within it.
This group of tools belongs to the Operational Management subsystem and is used to manage and control day-to-day business operations, ensuring the company delivers the desired results.
Operators tools cover the following core functions:
At the end of the day, it all comes down to properly executing individual tasks, thus achieving results and realizing plans, goals, strategies, and business ideas.
Arena is a tool for Process Managers that allows them to plan, launch, and control the execution of employee tasks in real-time. It is determined here:
Efficient problem-solving means permanently solving problems and their root causes so that the same problems do not recur.
The importance of systematically collecting problems, then discovering and analyzing the causes, and solving the problem itself is often overlooked.
Solving problems with the Problem Box tool is extremely efficient and fast. Problems are solved using templates according to a pre-prepared algorithm.
Improvements are changes or modifications that businesses make to adapt to new circumstances, avoid threats, or capitalize on market opportunities.
They can also help enhance the existing organizational infrastructure’s performance, productivity, and profitability.
With Improvement Box tools and templates, you can collect ideas for improvements proposed by any team member and implement them.
The right reward and recognition at the right time can drive employee performance and benefit the company.
Previously, using Doers tools and templates, you created an incentive program for Doers (Employees). Here, with the Incentive Box tool, you will regularly evaluate the work of Doers and then reward them according to your incentive program.
Therefore, the Incentive Box tool deals with the following activities:
Ensuring timely reporting is essential for keeping track of business progress or performance and alerting to any potential issues.
Previously, you systematized reports using the Plans & Reports tool and templates. Here, with the Report Box tool and templates, you will ensure the generation and distribution of reports to team members on time.
It is important to regularly maintain and update the organizational infrastructure to align with current business goals and remain functional. All operational activities should work together seamlessly and be synchronized across different processes.
Neuro Calendars offers tools that address these core functions of business management:
You remember the Covid-19 pandemic as a significant shift. However, many subtle changes in customer behavior, competitor offers, and shifts in market perceptions of our products and services, along with other business circumstances, usually occur slowly and subtly. They become apparent only when it’s too late.
As a result, the business is forced to react quickly, which is often incompatible with the existing organizational infrastructure.
We use a Re-Strategizer to avoid any potential issues with our business model, goals, and organizational structure. This tool helps us regularly assess whether these core functions are still appropriate for our current business circumstances. If needed, we can adjust and harmonize them to provide clear guidelines for necessary changes in our organizational infrastructure based on the new situation.
Once the business is well organized and has a Management System, it quickly becomes clear that this is not enough. It’s just a starting point.
When business circumstances change, the strategy must adapt, which leads to a slew of corresponding changes in the organizational infrastructure.
This implies the necessity of regularly checking and correcting the consistency and adequacy of our organizational infrastructure.
This is where the Re-Constructor tool comes in. It reminds us to keep our current organizational infrastructure in top shape.
To ensure seamless coordination across different processes and teams, you should coordinate the activities of process managers.
In everyday business, managers and employees perform hundreds of tasks at the same time. Problems arise when these tasks are not mutually synchronized, especially between different processes and their managers. In order to ensure the overall coordinated initiation and execution of tasks in different processes, it is necessary to coordinate the activities of process managers.
The Start-Ops tool enables the comprehensive connection and synchronization of daily business activities across the entire company.
Workanizers can help streamline your workflow, making it easier to manage and achieve your business goals more efficiently.
However, you can be more ambitious and organize your work in such a way as to reduce the time required to complete work tasks by 30%.
This will result in significant savings in terms of both money and resources. You can then allocate these savings towards business expansion or use them to reduce tension and consolidate your operations.
Give it a try, and rely on us to guide you in achieving that success.
Phrases such as “effortless management,” “workflows glide smoothly and management feels like a breeze,” or “effortless workflows” are not just empty marketing slogans.
We can assure you that these outcomes are achievable. Simply follow our six-week program, be patient, and persist a little. Utilize our support when needed, and we guarantee success.
Our 6-week program for implementing Workanizers uses a board game-inspired approach to ensure that you will more easily adopt organizational tools.
Here, we are just getting acquainted with the program themes and the time we need to allocate to master them.
The 6-week program is located in the app.workanizers.com application in the ‘Get Started’ section.
Workanizers tools are an excellent choice for addressing business organizational and managerial problems.